With the advent of new modern software in every field nowadays, different visitor management software have come to vogue these days. Packed with effectual features, these software increases the front desk effectivity and efficiency by letting the visitors sign in on the software themselves.
So either your receptionist can work on more significant works meanwhile, or better you might not need any receptionist at all. In short, these software make the visitor waiting process very economical in terms of time, money and effort. They also ensure the safety and security of your organization keeping your regulatory compliance in mind.
Let us check out the top 3 visitor management software of 2019.
Visitor Management Software
SkyVisitor is a visitor & contractor management software for small businesses to large enterprises. Streamline the visitor check-in process by allowing you to efficiently and accurately manage your visitors and contractors.
SkyVisitor brings the wow factor to your front desk and smart features enhance your security and make compliance efforts a breeze.
A Fully Flexible Solution
The software can be scaled to suit your budget and business needs. whereas extra modules can be addon to increase functionality as well as multiple receptions & site locations.
Incorporate your company branding, health and safety information & visitor instructions for a professional and informative system.
Easy to Use, Easy to Access
SkyVisitor is an easy to use system, requires minimal training and can be used on any device (PC, tablet or mobile).
Its digital system report you regarding who is in your building, whereas providing an accurate audit trail & generate an evacuation list in the case of an emergency.
SkyVisitor provides customised reporting features to enable analysis of visitors and contractors over a period of time.
You can receive unlimited telephone & remote support any time from our Technical Support team.
- Pre-Booking & Logging Visitors
- SMS/Email Invites & Notifications
- Photo Capture & Badge Printing
- Product Support
- Customised Interface
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It refers to a visitor management software which ensures carrying out all the steps that should be included while checking in and checking out. It allows you to completely forget about paperwork and the mug up data handling. Furthermore, it attracts clients as it has accessibility to customer support and ease of use. It is very efficient and effective, also customizable for any sector. It is the top visitor management software for today’s “Digital India”.
- Record Details: This visitor management software possesses one of the best attributes which is ease of use. Also, give access to record details of unlimited visitors.
- Photo Capture: It captures a photograph beforehand and maintains a strict record for the same.
- Visitor Badge: It provides a visitor badge which enables a person to avoid data entry via papers.
- Notification: Also, it has an excellent feature of pop-ups, that is it sends instant alert notification to the host as soon as the visitor checks the site.
- Security And Safety: Security is the most crucial part of any software and this software tool ensures security and safety of visitor's details on the part of the company.
- Customization: It offers a customized logo and display feature for your brand.
- Analytics: It increases the performance with real-time visitor log, live dashboard analysis and scope of comparing data and other useful insights.
- Trial Period: It is very economical in terms of money, time and efforts. We understand that to have a trial you need time as well, so here they are with the longest trial times, which is one month.
- Premium Subscription: And even after that, this visitor management software will be available to you for at ₹999/month and to enable a premium one you can opt for ₹1750 package as well.
- Enterprise: You can contact Vizitor team if you want to know about the customizable plan according to your business needs.
3. VERISTREAM Breenz
VERISTREAM Breenz refers to visitor management software that ensures you with a healthy environment and flexible working hours. It can be operated via clouds, mobile apps or access control system. It generates a QR-code in order to provide accessibility to gate passes, appointments, meetings, attendance sheets and that too at any point and at any place.
- Easy Verification: This visitor management software provides quick and easy access to data entries and verifications via mobile OTP.
- Auto-Generated Pass: Passes are provided through auto-generation which may be a paper pass, QR code-based, e-pass with pre-defined validity.
- Segregation Of Visitors: You can easily classify your visitors under different heads like guest, workers, employees, and so on.
- Less Storage: It is not a huge application, unlike others, which occupies more than half of your space and does not buffer around every time you fill a new entry.
- Accountability: It is much more accountable as it provides online access to all the details of staff and visitors. You can block any particular visitor, start security alarms to block exits, verify any visitor on-spot, issue mass emergency alerts. Also, you can control everyone’s access limit i.e. selective access.
- Branding And Customization: The customize option allows you to recreate this application according to your preferences and tastes. Also, it will enable you to disclose only that feature which you will use. Further, this feature understands the essence of branding and tagging, therefore grand a unique brand tag to you.
This visitor management software provides you with free demo sessions. And later on, you can request for a demo to add subscriptions in it.
This visitor management software enables you to manage your reception in a digitalized manner. Also, it is software that is available with an unlimited number of data entry and customization options. Moreover, it allows you to customize the brand logo and your profile. Feasible and flexible in all aspects.
- Self-Check-In With Customization: You can operate your clients' accounts, manage data of your staff and visitors and allows self-checking. You can customize the check-in flow according to your visitors as required.
- Easy Repeated Registration: For repeated visitors, the registration can be done easily by putting number via the app.
- Easy Verification: The software automatically captures visitors' photos and prints badges for easy verification & security purposes.
- State-Of-Art Hardware: Looks matters a lot, therefore, it provides the most stylish hardware to safeguard your repo and provides a smart approach through instant notifications.
- Cloud Storage: The software keeps your data safe & secure with its cloud storage and ensures that there is no data loss.
- Instant SMS: With the arrival of the guest, the host receives an instant notification via SMS.
- Centralization: Whether you are placed at different locations or have different departments, it maintains al the check-in records through online centralized management.
- Trial Period: This visitor management software provides free demo sessions for a time span of 14 days.
- Standard: It enables you to enjoy several features like unlimited visitors, devices, 200 employees, etc. in the near future just for ₹2999/month.
- Premium: For premium subscription, you need to pay ₹4999/month for pre-registration, customizable visitor, agreement, and more along with all the features of the standard plan.
- Enterprise: Apart from this, huge enterprises can contact them directly to know the pricing details.
VersionX EntryPoint is a customizable and feature-rich visitor management system. It digitizes the management of visitors, staff, housekeeping, vendors, laborers, and many more. EntryPoint records and fast-tracks all entry & exit processes. Instant authentication, appointment creation, and many such features ensure not only enhanced premises security but also gives a smooth experience to all visitors as well as staff. Intelligent analytics gives you a bird's eye view of all actions across multiple gates & locations in a single dashboard.
How our customers benefit from our visitor management system:
1) 100% foolproof authentication of a person leads to tight premises security
2) Because it is integrated with access control, it can automatically restrict unauthorized visitor access to specific areas within the premises
3) It is a well-integrated and customizable product. Customers do not have to go to multiple vendors for access control, parking management, vehicle management, material gate pass management, and many other premises security operations issues
A few of the features of VersionX EntryPoint are:
- VersionX EntryPoint offers a unique authentication process of visitors under seconds “without” using OTP. It authenticates a visitor and his phone number, ID proof, along with other details. 100% foolproof authentication of a person leads to tight premises security.
- Visitors receive QR code-based self-generating visitor slips or QR code-based e pass. Passes are scanned on the visitor’s entry & exit.
- Long-term and unique visitor passes with validity can be easily generated to serve various entry requirements.
- Both the host and the guest can create appointments, which acts like a pre-approval for a smooth entry without having to go through registration processes at the entry point
- Alarms and blacklisting features prevent unwanted visitors from entering the premises. You can also easily stop a visitor from exiting the premises.
Analytics give real-time visitor reports from across entry points and multiple branches and locations. Se data on who visited – who and at what time, how long was a visitor present at the premises, etc.
- EntryPoint visitor management system is highly customizable. You can customize fields to capture data based on your process flows and get reports directly in your email on a periodic basis. It is used by organizations across industries with unique requirements.
- It is integrated with biometrics and access control hardware like – boom barriers, doors, turnstiles, flap barriers, elevators. Therefore, it can automatically restrict unauthorized visitor access to specific areas within the premises.
- Self-kiosk mode or operator-assisted – you can set up VersionX as per your business requirements. Self-sign-in kiosks make registrations independent and are quite useful for many organizations.
We give free. Price available on trial request.
Lobbytrack is a visitor management software available on cloud and on-premise. It has a desktop platform and mobile apps. It is also available as an on-premise desktop app. Intended for any industry of any size. Apps include Sign In App, Host App, and a Guard App. Each has its features.
The main features are visitor registration and pre-registration, visitor sign-in, host notification about the visitor arrival, as well as the creation of visitor badges and a watchlist.
Key features of this visitor management software are:
- It has the feature of visitor registration
- Visitor pre-registration and sending invitations
- Visitor sign-in
- This software allows printing visitor badges
- Notifications to host when a visitor arrives
- You can create a watchlist
- Starter - Up to 100 visitors/month, unlimited hosts and users. Capture photos, print badges, sign in-app and get email support.
- Basic - $50 / month / location. Unlimited visitors.
- Professional - $100 / month / location. Host app, driver license scanning, non-disclosure agreement, email, and phone support.
- Ultimate - SMS notifications, access control integration, Active Directory integration, watch list integration
Protect your team and workplace with touchless check-in, customizable health questionnaires, contact tracing, capacity management, and more! Affordable Plans: Affordable plans for companies of all sizes. All plans come with unlimited employees, visitors, and check-ins. Start your free trial now.
Capacity Management: Manage office capacity and maintain social distancing regulations by tracking the number of employees and visitors that check into the office. Easy Contact Tracing: Easily perform contact tracing by creating a report to see who a person may have come in contact with.
No App Needed: Send your employees a Wellcome Pass to add to their Apple or Android wallet for easy check-in. Visitors scan the guest QR code with their camera to check-in.
- Touchless sign-in for everyone
- Capacity Reporting
- Workplace Contact Tracing
- Reporting & Analytics
- Starter - The charge of this software is $25/month which allows unlimited visitors and unlimited employees.
8. NexAEI VisMate
NexAEI VisMate has been designed as a free forever solution to help organizations manage their front offices/receptions. The solution is powered by the futuristic touchless technology that helps you to ensure that visitors and guests can check-in to your office in a fast and secure way during the New Normal. Our unique QR-code-based visitor self-registration ensures that visitors are not required to touch any device or manual logbooks at your reception area. This ensures that your front office executives and visitors stay safe during the New Normal.
Furthermore, you can also use the NexAEI user app to send customized meeting/event invitations to select guests/visitors from your own contact list. The invitation is sent with a unique GIN, which is used for checking in the visitor.
- Visitor Face Registration & Recognition
- Multi-Location Management (Up to 3 Locations)
- In-app Meeting & Event Invitation
- In-app Bulk Event Invitation for Host
- Digital NDA Signing
- Meeting Acceptance through SMS/IVR
- Advanced Integrations
NexAEI VisMate has three different pricing modules.
- NexAEI VisMate Free Edition - With the feature of Pre-scheduled invitations and single location management, this plan is available free of cost.
- NexAEI VisMate Standard Edition - The pricing plan starting from $33.90 per month per location with the feature of digital NDA signing and meeting acceptance through SMS/IVR.
- NexAEI VisMate Enterprise Edition - In this plan, Visitor screening integrations and Auto KYC Detection features are available.