You probably send and receive several e-mails every day, whether you work in the corporate world or not. It is a quick, easy and convenient way to interact with peers, colleagues, customers, friends, and family. These days email archiving software helps you to archives email for several businesses without any hassle.
Additionally, email is an extremely famous tool for communication. According to the recent study, 75% of an organization’s intellectual property is contained within email and messaging systems. That means it is very important to protect this data, and not simply send them to the trash. Also, maintaining this data can overload the storage servers of your company.
So, what is the best solution for that? Well, email archiving is an excellent solution for moving old emails from overloaded servers to a secure location where data can be managed efficiently.
Email archiving software is specially designed for the business domain. It archives emails to an off-site server, disk arrays or cloud storage. Moreover, the application indexes email so that users can retrieve them rapidly and restore them, if necessary. Additionally, archived email information takes less space, which thus accelerates restoration and retrieval. Furthermore, it can also increase productivity by searching for archived e-mails easier than the ones left on a live server.
Besides, in this article we are sharing some of the best software packages for email archiving that will surely help you to find the most suitable one that fulfills your requirement.
1. Exclaimer Mail Archiver
Exclaimer Mail Archiver is a fully-featured email archiving software for Microsoft exchange that is easy to set up and maintain. You can index and save important emails without any installation, setup or expert knowledge. Furthermore, it allows the admin to get a long-term, compliant email history that includes complete auditing and legal support feature. Also, the end-users with AD-controlled access receive a quick and intuitive search from Outlook, any browser, smartphone, or tablet.
- If the exchange is unavailable or inaccessible for any moment, the software can always resume the process of archiving from where it has stopped to save the email from missing.
- You can perform batch-import all the PST files for your organizations into one central store, which makes your email archive safe and easy to retrieve.
- It allows you to restore any email to a different exchange mailbox folder without any expert assistance.
- You can easily integrate this software with popular Microsoft applications. Also, it utilizes Windows file system elements for indexing and enabling you to write all archiving activity to your Windows Server event log.
- Furthermore, it lets you compress emails to optimized for the storage capacity so that oversized attachments and emails sent to an entire distribution group will not cause any difficulties.
Exclaimer Mail Archiver provides license based plan for the users, as well as free trials for those who are interested. You can contact the Exclaimer software team for further details.
2. MailStore Server
No matter whether you are looking to satisfy compliance, protect yourself against data loss or fix technical issues, MailStore server offers you an intuitive and high-performance solution that you can easily install and test within a few minutes. Additionally, this email archiving software provides a user-friendly interface that allows users to easily backup their emails. Also, MailStore offers the most extensive market solutions in terms of efficiency, stability, functionality, and simplicity to satisfy particular email archiving requirements.
- It lets you restore any emails from the archive in standard formats at any time. This ensures long-term independence for companies, even from MailStore Server itself.
- Users can perform a full-text search including all file attachments or use the regular folder structure when accessing the archive. Additionally, the user can retrieve emails by one-click restoration or just open to respond to the email.
- The software is easily accessible from anywhere, even from your mobile. It comes with an outlook plugin, which is easier to read and answer archived emails.
- Using this software, you can generate 1:1 copies of all the emails that can be stored for years. Furthermore, it permits you to streamline mail server restore and backup process.
- Moreover, this software for email archiving provides a highly advance storage technology that does not require any external database management system.
You can purchase this software either from their customer service or online. The starter kit is available at $229.00 for up to 5 users, you can also buy licenses for a larger group of users.
ArcMail is an award-winning email archiving solution, that provides 1-32 TB of data storage which can easily satisfy the increasing information demands of an enterprise. This software archives all of the organization’s important business information as well as integrates and automates it so that it operates together under one archiving repository.
Additionally, this email archiving software has an easy to use interface that allows users to easily search and restore emails without any hassle.
- It’s cloud or on-premise hybrid gateway provides customers the power to search faster, store emails more intelligently, and protect better while using their existing infrastructure investment.
- With the one-click restore functionality of ArcMail, authorized users can restore messages in a matter of seconds to their inbox.
- This software provides fully hosted archiving service which is encrypted before being sent to their hosted cloud for extra security.
- Moreover, it’s virtual machine archiving solution offers secure archiving and search abilities for a number of data sources in addition to emails, including Google apps, Google Docs, MS SharePoint, etc.
For the pricing information, you need to contact the vendor sales team to obtain the pricing details.